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The Time Manager

 

Traveling under any circumstance can be hard work, no matter how much you want to go or how exciting your destination.

There are so many details to consider, so many unfamiliar things to do and so many things that can go wrong.  Add to that the fact that it takes so long to get anywhere from Guam or Micronesia, and it's downright intimidating to think about it.  During the years we've lived in the Pacific islands, especially since 9-11, travel has become more and more difficult.  TSA regulations have made it increasingly uncomfortable to survive a 15-30 hour travel day. However, with some forethought, a little advance thinking, and these lists, your trip will be a pleasant and stress-free experience.

This page is long - be sure to scroll to the bottom for links to more information, sample packing lists and travel checklists

HOME PREPARATION: Be sure your household notebook (FlyLady has an excellent setup for what she calls the “Household Control Journal” and you can even buy it already printed - here) has an emergency section. Include in this notebook any information someone would need if they can't contact you, or worse, if something should happen to you while you are away.  Things like “What if the cats get sick?” or “How to start the generator” or “Where are the candles?”

TIPS and TRICKS :

 

  • We used to use travel agents to plan our trips for us, but our agency went out of business when the airlines started charging them.  Now we do our own travel planning online.  It's up to you. If your agent is still in business, they can get you good flight connections, good rates, and can even plan your accommodations for you.

 

  • I find it easiest to travel in late Spring, Summer, or early Fall - so I don't have to carry three seasons of clothing with me.  It's pretty uncomfortable to leave Guam in a sweatshirt, but even more uncomfortable to arrive in New York in a tank top in January! Even if you are merely transiting through a different climate, be prepared: we once had three days in Tokyo in the middle of a snowstorm, and didn't even have a sweater with us!


  • As soon as you know you are going to travel, start making a list of what activities you will do and what the climate is at your destination.  Don't overdo the “just-in-case” concept, especially for items you could possibly buy en route, but do be prepared. Pick one color scheme per trip and only pack items that fit the scheme, including shoes and accessories.  It helps to hang all clothes you plan to take together to see how they look (and if they need cleaning or repair). I nearly always carry hangers with me, as there are never enough at hotels. Check to see if one item can take the place of two. as soon as you know you are going to travel, start making a list of what activities you will do and what the climate is at your destination.  

 

  • If possible, keep duplicates of make-up and toiletries packed. Just replenish the bottles when you return, and you'll be ready to go again.  (And, unless you are going on a weekend getaway, don't count on those little bottles you “scored” from previous hotel visits.  Besides the fact that most of us have our favorite shampoo, you can figure that you'll get around 2 shampoos out of each bottle - that's 1 bottle per day for two of you. I'd certainly prefer to carry a smaller bottle of my personal shampoo than 19 bottles of samples!)  


  • I use scented lotion (in a tube) rather than perfume - it's less likely to spill and one less thing to pack.

 

  • Your kit should be as small as will accommodate your toiletries, be soft-sided, waterproof, and preferably clear-sided. It should have separate compartments for  body care (lotion, razor, deodorant), face care (make-up and lotions), hair care (shampoo/conditioner), and teeth (toothbrush & paste, floss, mouthwash)

LUGGAGE and PACKING

  • Your luggage should be lightweight but sturdy enough to protect what you are carrying.  It should have wheels, preferably like the new ones with 4 rotating wheels that don't Topple.  There should be some sort of system for connecting two or more bags together.

 

  • Be sure you have your own (legible) luggage tags  - if they are colored ones they'll help with luggage identification, and will save you time at the airport.  

 

  • Keep some identification inside each bag, also, and put a copy of your itinerary in the outside pocket of each bag. If bags are lost, this will help the airlines find you when the bag is located. Before our last trip, we bought some new matching colored tags for each of our bags, including the carry-ons, that had room to put our itinerary under the name tag. It came in really handy, as the airline lost 3 of our bags, and it only took them a few hours to find them.

 

  • If you want to lock your luggage, you can buy special locks that are approved by TSA - the lock can be opened only by you or the TSA agent. We have a couple of those colored straps to wrap around your luggage, but they can cause trouble these days.

 

  • Always carry a folding tote or cloth bag, so you can carry extra items back with you. We often will pack one suitcase inside a bigger one, and then have two suitcases for the return trip.

 

  • You want to pack as lightly as you can manage, especially in these times when you may have to check your carry-on.  Also, it's easier to find things in a small suitcase. You can always buy something en route, or rinse items in your hotel sink.  We always carry some liquid soap, a sink-stopper and a few clothespins on our trips.

 

  • When packing, divide your clothes among your suitcases, so that if one is lost you'll still have something to wear.  My husband and I even add one full outfit to each other's suitcase for the same reason.    Sometimes we have one bag as the “overnight” bag, for those legs of the trip when we'll only be spending one night. Then we only have to open one suitcase that night.  Just be sure you plan everything you will need that night (like swimsuits for the hotel).

 

  • Put the heavier items on the bottom, and use plastic bags to divide items (all socks in one, underwear in one, etc.  Put shoes in bags and place along the outsides of the bag. Be sure your bags are full, as contents will shift (and wrinkle) in a half-full bag. Try to put the first things you'll need on arrival on top. Include a dryer sheet to keep things fresh-smelling.

 

  • Film used to be safe packed in your checked bags, but these days it is not safe there.  And, since clearing security with either checked or carry-on bags is more difficult today, the best thing to do is buy film when you reach your destination and have it developed before you leave. If you will transport your film, put it into special protective containers for film.

 

  • Be sure to pack liquids in special bottles made for air travel.  Fill only ¾ full, in case the bag is crushed or there is a change in air pressure.  Wrap the tops with masking tape to help hold them closed, and pack into groups in zipper bags

 

  • You can roll t-shirts, lingeré and underwear and use to pad the folded edges of other clothing to help eliminate wrinkles

 

  • Be sure to carry a bag for dirty clothes.

 

  • If you are going to pack your laptop in checked baggage, be sure it's not obvious. (NOTE: currently, our airline will not allow laptops to be checked, so check with your carrier before leaving.)


CARRY-ON BAGS:

  • We used to carry a "24-hour bag" on the plane, containing everything we might need for 24 hours, as well as the cameras and film, jewelry and valuables.  Now that TSA has banned regular toiletries, there's not much sense to it.  Nevertheless, you will carry some things on the plane, and your carry-on should be lightweight and compartmentalized.  You should carry your  jewelry (I leave the good stuff behind) with you, tickets and travel papers, Other  important papers, money, your address book or planner, passport and ID.  Also carry
  • some reading material, whether business or pleasure, and a small notebook for writing notes or ideas.  

 

  • Since you have to fill out customs and/or immigrations forms while in-flight, it's a good idea to carry an index card with all the information you might need - flight number, passport numbers, destination addresses, etc. so you won' t have to disturb your neighbors to get your purse or briefcase. Even in bulkhead seating, there is usually enough space under the seat to keep a small bag (I have a canvas one 4" x 6" by 3" high which is plenty to hold things I know I'll need at my seat, including that index card, pen, reading glasses, Listerine strips & my iPod).

 

  • Carry on your prescription medications in their original bottles to avoid security questions. If you are carrying questionable drugs or large quantities, bring along a letter from your doctor.

 

  • Comfort items we used to carry included a spritz bottle of water (it feels really good when your face and eyes are dried out from the cabin air). A substitute could be a handkerchief soaked in water and kept in a zipper bag, if you can get away with carrying it on the plane. This would also help protect you from the germs coming from behind you.

 

Some other things to carry:

    • Security money belt or pouch
    • Case for your passport and travel documents
    • Travel pillow (I use the airline's pillow behind my back)
    • Eye mask and earplugs or noise-filtering headphones
    • Listerine Pocket Packs
    • Brush-Ups (no toothpaste on the plane, remember?)


  • Before settling into your seat, take out the items you know you'll need: reading material or work, eyeglasses, water bottle (you can purchase it once you clear security and take it with you), that index card I mentioned with your travel information, mp3 player & earphones, whatever is important to you - & stuff them in the seat pocket or under you seat.  My husband has hit aisle passengers in the head trying to get something from the overhead compartment more times than I want to remember!

WHILE TRAVELING:

  • Wear comfortable clothes and shoes.  No-wrinkle lightweight knits are good, but even in summer you should carry a sweater for long flights as it may get very chilly.  Dress in layers, especially if you're changing climates en route. On shorter flights, don't dress too warmly - the flight may not reach enough altitude to be cool inside!  Slip-on shoes and socks are good for most flights, as you have to remove your shoes for security and may not want to walk barefoot on those airport floors. A pair of slippers or slipper-socks for the cabin will be most welcome about 6 hours into your flight. (I recommend, however, that you put your shoes back on before using the bathroom - I'll let you guess why - there are some VERY inconsiderate people out there!)


  • Carry quarters or phone cards for pay phones, and plenty of small bills for tipping. If you enjoy a cocktail in flight (the only way to survive an overseas flight in my book!), carry the right change (or buy airline currency) as the flight attendants may run out of change early.

 



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